WEDDING PLANNING

A Step-by-Step Framework to Organize a Beautiful and Memorable Wedding

Planning your wedding is one of the most exciting and meaningful experiences—but it also requires coordination, decision-making, and time. This comprehensive guide walks you through every essential step to help you plan with clarity, confidence, and joy.

1. Set a Budget

Establish how much you’re willing to spend. Create a detailed breakdown of projected costs across categories such as:

  • Venue

  • Catering

  • Attire

  • Decor

  • Photography

  • Entertainment

  • Transportation

Tanji’s 12-Page Wedding Planner is the perfect tool to help you get started.

2. Create a Guest List

Determine the number of guests based on your venue capacity and budget. Your guest list will influence many decisions, including venue, catering, and seating.

3. Choose a Date and Venue

Select a meaningful date and begin researching venues that align with your style and size requirements. Tour options and secure your booking early to lock in your preferred date.

4. Hire Key Vendors

Book essential professionals including:

  • Photographer and videographer

  • Caterer

  • Florist

  • DJ or band

  • Officiant
    Review portfolios, compare quotes, and confirm availability well in advance.

5. Select Wedding Attire

Begin shopping for your wedding dress or suit and plan attire for the bridal party. Schedule fittings and allow time for alterations.

6. Plan the Design and Decor

Decide on a theme or color palette. Coordinate décor such as:

  • Centerpieces and tablescapes

  • Signage and stationery

  • Lighting and textiles
    Ensure all visual elements are cohesive and reflective of your aesthetic.

7. Send Invitations

Design and send formal invitations including:

  • Date and time

  • Venue address

  • RSVP instructions

  • Dress code or accommodation details if applicable

8. Plan the Ceremony

Work with your officiant to structure the ceremony, including:

  • Processional order

  • Vows

  • Readings

  • Any religious or cultural traditions you wish to include

9. Organize Transportation

Coordinate transportation for the bridal party, guests (if needed), and yourselves. Consider timelines, traffic, and comfort.

10. Plan the Reception

Outline a clear timeline for your reception, including:

  • Grand entrance

  • First dance

  • Dinner service

  • Speeches

  • Cake cutting

  • Last dance or send-off

11. Finalize Food and Beverage

Work with your caterer to choose a menu and format:

  • Plated dinner, buffet, or cocktail-style

  • Signature drinks and open bar options

  • Accommodations for dietary restrictions

12. Order the Wedding Cake

Choose a bakery and design that complements your theme. Schedule a tasting and confirm delivery and setup with your venue.

13. Coordinate Music and Entertainment

Create a playlist or music outline with your DJ or band. Discuss:

  • First dance and entrance songs

  • Background music during dinner

  • High-energy sets for dancing

14. Confirm Photography and Videography

Provide your team with a shot list and must-capture moments, including:

  • First look

  • Vows

  • Family portraits

  • Reception highlights

15. Arrange Guest Accommodations

If needed, reserve room blocks at nearby hotels and include accommodation details in your invitation suite or wedding website.

16. Choose Wedding Favours

Select thoughtful favors as a gesture of appreciation for your guests—personalized, edible, or themed options are always popular.

17. Secure Licenses and Permits

Ensure all legal requirements are met, including:

  • Marriage license

  • Special use permits for outdoor or nontraditional venues
    Check deadlines and local regulations.

18. Review and Finalize Contracts

Read all vendor contracts carefully. Confirm:

  • Services provided

  • Payment terms

  • Cancellation and rescheduling policies

19. Confirm Final Details

Two to four weeks before the wedding, confirm all details with vendors. Share your final timeline and logistics with:

  • Vendors

  • Bridal party

  • Venue staff

20. Enjoy Your Day

On the big day, delegate final tasks to trusted individuals or a day-of coordinator. Be present, relax, and savor every moment of this once-in-a-lifetime celebration.

Final Thoughts

Planning a wedding is a journey of collaboration, creativity, and love. Stay flexible, communicate openly, and remember what truly matters: the celebration of your commitment and connection. Whether you're working solo or with a planner, this guide will help you stay on track and bring your dream wedding to life.

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